20.1. SECURITY CONTROL
20.1.1. Security of the Estate is considered to be of paramount importance. Members, residents and their tenants shall at all times assist and comply with whatever security system and procedures related to access control or other security aspects that may be implemented by the HOA.
20.1.2. The perimeter security, access control systems and security patrols serve as a deterrent and detection function and is not guaranteed to prevent a determined attempt at intrusion onto the Estate. Accordingly, neither the Estate, nor the security contractor nor any of their agents or employees shall be liable for any loss of life, injury, damage or loss to property suffered by any person.
20.1.3. Incorrect information makes it impossible to communicate and therefore it is incumbent on the members / residents to advise the Estate office and the Managing Agent of any changes in residential, postal and e-mail address, telephone numbers and vehicle registration numbers.
20.1.4. Every residence must have the correct erf number displayed to be visible from the street. This is a strict requirement in order to direct emergency and SAPS vehicles. Any attempted burglaries, boundary walls and fence climbing or any act of a suspicious nature must be immediately reported to security or to the Estate office.
20.1.5. All security incidents must be reported immediately to the Security staff on duty and the resident must insist on an OB reference number.
20.1.6. No members / residents are entitled to alter the Estate perimeter wall or interfere with the electric fence notwithstanding that the wall is erected on his / her property.
20.1.7. The security company is the contracted agents of the HOA and not of individual members / residents. Any instructions to security staff may only be channeled or given via Estate Office personnel. No instruction can be issued by members / residents to security staff. Members / residents must ensure that tenants / visitors or any other invitees to the Estate adhere to the security rules.
20.1.8. For security measures, entrance gates for contractors will be locked Monday to Friday from 17:00 until 07:00 the next day and remains locked over weekends and public holidays. Both Resident entrance and exit Gates and one Visitor gate entrance and exit gate will be closed from Monday to Friday at 22:00 and will reopen the following day at dawn. The latter will close at 23:00 on Saturdays and Sundays and will be re-opened at dawn. Only one entrance gate and one exit gate will be opened during the times specified.
20.1.9. Should a member wish to install their own security alarm system on the property they may do so subject to the following:
220.127.116.11. The siren of the alarm system may be audible for a continuous period or intermittent intervals limited to a maximum of 15 minutes in total;
18.104.22.168. The security operator to be an accredited company in the security industry and to be registered at the Estate Office.
22.214.171.124. The security operator is to obey all the rules of the HOA and in particular but not limited to instructions or requests of the security as well as traffic rules. Security operators have the right of way into the Estate but are scanned on exit.
126.96.36.199. Only one security company board is allowed to be displayed on the perimeter wall of the property.
20.1.10. Residents/Owners are welcome to employ private security companies should they wish to do so; this however in no way excludes them from membership obligations as members of the HOA. Residents/Owners are also to please note, that all private security is the responsibility of the Resident/Owner.
20.1.11. No night-watchmen is allowed on the property except if employed by an accredited security company, and the watchman appointment must be approved by the Estate Manager.
20.2. ACCESS SYSTEM
20.2.1. As an integral part of overall security, the HOA is responsible for regulating access to the Estate. Visually un-identifiable but electronically controlled encoded devices allow for controlled movements through the gates, booms and turnstiles.
20.2.2. The issuing of access devices are limited to members, bona-fide residents, registered contractors, Estate agents, domestic workers and other HOA authorised and security cleared persons.
20.2.3. Access devices are obtainable from the Estate office at a fee during office hours. The fees are determined by the Board from time to time.
20.2.4. Access devices are not transferable. Holders of access devices are not permitted to use their allocated device to allow the entry or exit of any other person or vehicle to and from the Estate.
20.2.5. Lost access devices must be immediately reported to the Estate office.
20.2.6. The right vests on the Estate office to suspend the function of an access device, should that holder be in default of monies due to the Estate and/or have been found in contravention of the HOA rules.
20.2.7. The Board will implement measures it deems fit to control access devices.
20.2.8. Members and bona-fide residents whose access device has been suspended will be required to gain access to the Estate by completing the visitor’s register (manual or electronic) at the gate house when entering and exiting the Estate.
20.2.9. The Board has implemented a charge back system to recover usage cost for excessively high usage of the access control system. The cut-off level will be determined by the Board from time to time. Any calls in excess of this level will be charged to the relevant member’s levy account at a cost determined by the Board.
20.2.10. Residents who intend to move from the Estate must inform the Estate office during office hours at least 24 hours before their intended date of departure. These residents’ and their domestic workers’ access devices will be disabled by the Estate office.
20.2.11. No access device / access permit can be issued to a person without a valid identification document.
20.3. ACCESS CONTROL
188.8.131.52. A positive identification by visitors (ID Book, Valid Drivers License or International Passport) must be provided to the security officer on request to obtain access to the Estate. Pedestrians and cyclists must access the Estate using the correct access devices that were issued by the Estate Office. Schoolchildren may be allowed to enter the Estate on condition that their Host allows entrance via the Click-on Phone System after having completed the Visitor’s Book.
184.108.40.206. If a visitor’s vehicle’s license disk and vehicle registration does not match, access to the Estate will not be granted. Any member whose visitor is denied access, may fetch his visitor at the security gate himself, and take the responsibility of the visitor, on himself to ensure the safety of other members, as far as this visitor is concerned.
220.127.116.11. The right of admission is reserved.
20.3.2. Domestic Workers
18.104.22.168. Every Domestic worker prior to be engaged to work on the Estate must be registered by the member / resident at the Estate office. Members / residents must ensure that candidates are in possession of a valid SA ID document or a valid work permit issued by the SA Department of Home Affairs. No worker will be allowed access to the Estate without being in possession of such a document. On registration, the worker will be issued with a proximity access device and an access-permit reflecting the employer’s name, the erf number, worker’s name, his/her ID number and the expiry date of the work / access permit.
22.214.171.124. No worker is permitted to use his/her assigned access device to allow any other person in and out of the Estate and must wear / display the access permit when off the residence of his/her employer, but still on the Estate. Failing to comply, the worker will immediately be removed from the Estate and entry denied until cleared by the employer with Estate management / office.
126.96.36.199. All domestic workers and their visitors are to enter and exit the Estate through the turnstile only.
188.8.131.52. Domestic workers and their visitors are not permitted to congregate or loiter on Estate sidewalks, streets, communal property, protected areas, undeveloped erven and in the vicinity of the gate house.
184.108.40.206. Domestic Workers and their visitors are not allowed to walk across undeveloped and other open areas.
220.127.116.11. When a domestic worker is discharged the employer must immediately inform the Estate office to allow cancellation of the access device.
18.104.22.168. Visitors of domestic workers must identify him / herself to security at the gate house for security clearance.
22.214.171.124. Visitors of domestic employees will only be allowed entrance to the Estate when authorization is given to the security guard at the gate house by the employer of the visited employee.
126.96.36.199. Visitors of domestic employees are not permitted to walk about the Estate except when accompanied by the host from the turnstiles to the residence and back. The security guard will only allow entrance and exit in the presence of the accompanying person.
188.8.131.52. Visitors of domestic workers are not permitted to stay overnight and must leave the Estate by 21:00., unless an employer grant permission for the visitor of a domestic employee to stay overnight at his residence, in which case the employer is obligated to inform security of his/her permission. Any visitors of domestic workers found on the Estate after 21:00 or where security has no record that an employer authorised the overnight stay, they will be immediately removed from the Estate.
184.108.40.206. Employers are responsible for the behaviour of their domestic employees and their visitors and must ensure that they are familiar with Estate rules.
20.3.3. Casual Workers
220.127.116.11. Members / residents are strongly discouraged to employ unknown casual workers, gardeners and/or any other categories of casual workers on the Estate. Should they on occasion be required, it is expected from all members / residents to strictly adhere to all rules of the Estate.
18.104.22.168. Members/residents who intend to employ casual workers must ensure that the person is in possession of a valid RSA ID Document or a valid work permit issued by the SA Department of Home Affairs. Such document has to be handed in at the gate house for clearance and registration. No casual workers will be allowed to enter the Estate without being in possession of such a valid document. No casual worker employed by a member is permitted to enter or exit the Estate by any other means other than the turnstiles controlled by a security guard at the Estate. Any person who ferries a casual worker in and out of the Estate or in any other way is transgressing the rules of the Estate.
22.214.171.124. Casual workers are not permitted to walk about the Estate. It is the employer’s responsibility to ensure that every casual employee is accompanied by himself/herself or his/her authorised representative from the turnstile to the property and back to the turnstile. Only the security guards are authorised to allow access through the turnstile.
126.96.36.199. Employers of casual workers are responsible for their behaviour. The HOA reserves the right to take action against the employer of casual workers should Estate rules be contravened. No casual worker is allowed to stay overnight on the Estate.
20.3.4. Contractors, Sub-contractors and Builders
188.8.131.52. Refer to annexure B for rules that apply to this category of entrants to the Estate.